calculator, finance, receipt

Hello All,

June 30, 2023 has been established as the cutoff date for purchasing (encumbering funds) for Fiscal Year ’23.

Please review your department’s needs for all items, services, and travel expenses anticipated through the remainder of Fiscal Year ’23, and place orders via the requisition/PO process no later than Friday, June 30.

This means all anticipated purchases of goods, services and travel expenses using both college operating and grant funding occurring between now and August 31 must be encumbered and approved by June 30. To accomplish this, requisitions will need to be created and approved at the department level by 6/30/23. Items on these orders should be received no later than August 15.

To ensure a balanced budget only critical and essential items will be approved for the period remaining in this fiscal year.

Existing Standing Orders will be good for placing orders through July 31. Items ordered on a Standing Order should be received no later than August 15.

Some items may require significant lead times and departments should plan accordingly.

Items or services received on or prior to August 31, 2023 must be expensed against your FY’23 budget.

Your department’s budget may be viewed using the Budget Query function in Banner. The SUNY Broome Purchasing Guidelines are available in Banner Self Service on the Finance tab for easy reference. However, please do not hesitate to call Purchasing at x5196 or x5337 for assistance or questions – we look forward to helping you with your purchases.

The FY’24 budget will open on or about August 23, 2023.

Please remember that all orders must be placed via the requisition/purchase order process – orders may not be called, emailed or faxed in.

Thank you for your assistance. Please call with questions or concerns.


Jeanette Tillotson
Associate Vice President & Controller
SUNY Broome Community College