July 1, 2015, has been established as the cutoff date for purchasing (encumbering funds) for Fiscal Year’15.
Please review your department’s needs and place orders via the requisition/PO process no later than Tuesday June 30 in order to meet the July 1 cutoff. To accomplish this, requisitions will need to be created and approved at the department level by June 30, 2015. Items on these orders should be received no later than August 15.
Existing Standing Orders will be good for placing orders through July 31. Items ordered on a Standing Order should be received no later than August 15.
Some items may require significant lead times and departments should plan accordingly.
Items or services received on or prior to August 31, 2015, must be expensed against your FY’15 budget.
Your department’s budget may be viewed using the Budget Query function in Banner. The SUNY Broome Purchasing Guidelines are available in Banner Self Service on the Finance tab for easy reference. However, please do not hesitate to call Purchasing at x5196 or x5225 for assistance or questions – we look forward to helping you with your purchases.
New this year – new budget year will open mid-August
We will be opening the new fiscal year (FY16) on August 17.
What does this mean?
This means two fiscal years will be open at the same time – the current year (FY15) and the new year (FY16).
The new year is being opened two weeks early to assist departments by providing time to review purchasing needs for the start of the new year/semester and to allow departments to create requisitions earlier so as to be ready for September.
The items and services requisitioned during the early opening for FY16 must not be received prior to September 1, 2015. Any items or services received prior to September 1, 2015, must be expensed against your FY15 budget.
To help ensure that the FY’16 items and services are not received prior to September 1, the Purchasing Office will include language on the purchase orders stating that goods and services are not to be delivered until after August 31.
Please remember that all orders must be placed via the requisition/purchase order process – orders may not be called or faxed in.
Thank you for your assistance. Please call with questions or concerns.
Associate Vice President & Controller